If you are sending mail or a package domestically, the United States Post office has guidelines for you to follow when preparing the delivery address. When secondary address information, such as the suite or apartment number, is used, then this is added to the end of the address line and is abbreviated, according to USPS standards. You do not always need to use the attention line in a delivery address. For example, personal correspondence usually does not use the line.
However, if the recipient works for a company, or if you are sending the letter to a specific department within an organization, then you should add the line. You should use the abbreviation in all capital letters followed by the name of the person or department. Using alternate versions of your address — even those that differ by a single letter — can result in different addresses on mailing lists and subsequent duplicates of mailings.
It's not so bad when the duplicate is another discount code, but when you end up with several accounts and are billed twice for membership fees or receive multiple fundraising pleas, it can be annoying as well as confusing. Barbara Bean-Mellinger is a freelance writer who lives in the Washington, D.
She has written on business topics for afkinsider. Barbara holds a B. Share It. Two-letter state abbreviations: PA instead of Penn. The "Attn" line should always appear at the very top of your delivery address, just before the name of the person you're sending it to.
Use a colon after "Attn" to make it clearly readable. As an alternative, you can write out the full word "attention. Write the business or organization name next. The name of the company where the person works goes underneath the "Attn" line. The company name should be written on the second line of the destination address.
Not including the company name on the envelope will not usually prevent your letter from being delivered. However, your letter will look less professional, and may not get delivered promptly if you don't include the company name.
Add the street address beneath the company name. The full street address should be added in a single line. Make sure to include any directional signs such as "east" or "west" , suite number, or unit number. Suite and unit numbers should not be placed on a separate line unless absolutely necessary. Many businesses that are located in multi-story or other large buildings will include a suite number in their address.
Including this number is crucial. Fill in the city, state, and postal code on the bottom line. Check your address to ensure it is correct. When you're satisfied that all the details are right, put a stamp in the upper righthand corner and send your letter. The "from" section is located in the top left corner of the envelope. It goes on the same side as the address and stamp.
Not Helpful 19 Helpful When you go to USPS. USPS loves when you use that format. Not Helpful 20 Helpful The attention line, abbreviated ATTN, should be the first line at the top of the mailing address. The second line is the company or organization where the piece of mail is being sent, if applicable. Not Helpful 25 Helpful The subject line goes below the attention line. Usually this is accomplished by placing a "Re:" to indicate that the letter is regarding a certain subject.
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